Site Title Image

Acceptable Use Policy


The DeKalb County School System provides computers, networks, and Internet access to support the educational mission of the school system and to enhance the curriculum and learning opportunities for students and school system staff.

Employees are to utilize the school system?s computers, networks, and Internet services for school system-related purposes and performance of job duties. Incidental personal use of school system computers is permitted as long as such use does not interfere with the employee?s job duties and performance, with system operations, or other system users. ?Incidental personal use? is defined as use by an individual employee for occasional personal communications. Employees are reminded that such personal use must comply with this policy and all other applicable policies, procedures, and rules.

The employee is responsible for his/her actions and activities involving school unit computers, network, and Internet services, and for his/her computer files, passwords, and accounts. General examples of unacceptable uses that are prohibited include, but are not limited to, the following:

1. Any use that is illegal or in violation of other Board of Education policies, including harassing, discriminatory, or threatening communications and behavior; violations of copyright laws, etc.;

2. Any use involving materials that are obscene, pornographic, sexually explicit, or sexually suggestive.

3. Any inappropriate communications with students or minors;

4. Any use for private financial gain, or commercial advertising or solicitation purposes;

5. Any use as a forum for communicating by e-mail or other medium with other school users or outside parties to solicit, proselytize, advocate, or communicate the views of an individual or non-school sponsored organization; to solicit membership in or support of any non-school sponsored organization; or to raise funds for any non-school sponsored purpose, whether profit or non-profit. No employee shall knowingly provide school e-mail addresses to outside parties whose intent is to communicate with school employees, students, and/or their families for non-school purposes. Employees who are uncertain as to whether particular activities are acceptable should seek further guidance from their immediate supervisor.

6. Any communication that represents personal views as those of the school system or any school unit or that could be misinterpreted as such;

7. Downloading or loading software or applications without permission of the Department of Management for Information Systems;

8. Opening and forwarding any e-mail attachments (executable files) from unknown sources and/or that may contain viruses;
9. Sending or facilitating mass e-mails to school users or outside parties for school or non-school purposes without permission of the Department of Management for Information Systems;

10. Any malicious use or disruption of the school system?s computers, networks, and Internet services or breach of security features;

11. Any misuse or damage to the school system?s computer equipment;

12. Misuse of computer passwords or accounts, including providing personal passwords to non-school system personnel;

13. Any communications that are in violation of generally accepted rules of network etiquette and/or professional conduct;

14. Any attempt to access unauthorized sites;

15. Using school system computers, networks, and Internet services after such access has been denied, revoked or suspended; and

16. Any attempt to delete, erase, or otherwise conceal any information stored on a school system computer or network that violates these rules.


School system employees should report all known breaches of computer use or security to the Executive Director for Management of Information Systems.


The school system retains control, custody, and supervision of all computers, networks, and Internet services owned or leased by the school system. The school system reserves the right to monitor all computer and Internet activity by employees and other system users. Employees have no expectation of privacy in their use of school computers, including e-mail messages and stored files.

Employees are expected to use appropriate judgment and caution in communications concerning students and staff to ensure that personally identifiable information remains confidential.


Teachers, staff members, and volunteers who utilize school computers for instructional purposes with students have a duty of care to supervise such use. Teachers, staff, and volunteers are expected to be familiar with the school system?s policies and rules concerning student computer and Internet use and to enforce them. When, in the course of their duties, employees/volunteers become aware of student violations, they are expected to stop the activity and inform the building principal or other appropriate administrator.

Employees shall be responsible for any losses, costs, damages incurred by the school system related to violations of this policy and/or rules.

The school system assumes no responsibility for any unauthorized charges made by employees, including but not limited to credit card charges, subscriptions, long distance telephone charges, equipment and line costs, or for any illegal use of its computers.

All rules regulations, guidelines, and etc. previously stated in this policy are also applicable to telecommunication services and equipment provided by the DeKalb County School System including, but not limited to:

1. Computer workstations and notebook computers;
2. Internet services;
3. Telephone services;and
4. Cellular telephone services.


The Superintendent shall be responsible for overseeing the implementation of this policy and the accompanying rules, and for advising the Board of Education of the need for future amendments or revisions to the policy/rules. The Superintendent may develop additional administrative procedures/rules governing the day-to-day management and operations of the school system?s computer systems as long as they are consistent with the Board of Education?s policies/rules. The Superintendent may delegate specific responsibilities for implementation of this policy to the Executive Director for Management of Information Systems, department or unit managers, or school principals, as he/she deems appropriate.

INTERNET ACCEPTABLE USE

MISSION: To provide students and teachers with guidelines for use of the Internet.


Use of the Internet must be in support of education and research and consistent with the educational objectives of the school system.

ADOPTED: 09/11/2000

INTRANET ACCEPTABLE USE


MISSION:  To provide students and staff members with guidelines for use of the wide area network (WAN).

Use of the DeKalb County School System wide area network (WAN), school and district office networks, and all connections internally shall be for the exchange of information in order to promote and support educational excellence in the school system.



ADOPTED: 09/11/2000



DEKALB COUNTY BOARD OF EDUCATION

Internet Safety:

(a) The Superintendent shall, with respect to any computers belonging to the DeKalb County School System and having access to the Internet:

1. insure that a qualifying ?technology protection measure,? as that term is defined in section 1703 (b)(1) of the Children?s Internet Protection Act of 2000, is installed and in continuous operation; and

2. institute, maintain, and enforce procedures or guidelines which provide for monitoring the online activities of users and the use of the chosen technology protection measure to prevent access to visual depictions that are (i) obscene, (ii) child pornography, or (iii) ?harmful to minors,? as that term is defined in section 1721 ( c ) of the Children?s Internet Protection Act of 2000.

(b) The Superintendent shall, with respect to access to the Internet by or through computers, networks or other devices belonging to the DeKalb County School System, institute, maintain and enforce procedures or guidelines which:

1. provide for monitoring the online activities of users to limit, to the extent practicable, access by minors to inappropriate matter on the Internet and the World Wide Web;

2. are designed to promote the safety and security of minors when using electronic mail, chat rooms, and other forms of direct electronic communications;

3. are designed to prevent unauthorized access, including so-called ?hacking,? and other unauthorized activities by minors online;
4. are designed to prevent the unauthorized disclosure, use, and dissemination of personal identification information regarding minors; and

5.  are designed to restrict minors? access to materials ?harmful to minors,? as that term is defined in section 1721( c ) of the Children?s Internet Protection Act of 2000.

INTERNET ACCEPTABLE USE STANDARDS
DEKALB COUNTY SCHOOL SYSTEM
_________________________________________________________________________

All students must read the Internet Acceptable Use Agreement as designated in the Student Rights and Responsibilities Manual and shall indicate acceptance of the agreement by their signature for the Student Rights and Responsibilities Manual.

The goal in providing Internet service is to promote educational excellence in schools by facilitating resource sharing, innovation, and communication. Along with access to computers and people all over the world is the possibility of material that may not be considered to be of educational value in the school setting.  On a global network it is impossible to control all materials and a user may accidentally or purposely discover controversial information.  It is the user's responsibility to avoid initiating access to such material. The DeKalb County School System firmly believes that the valuable information and interaction on this worldwide network far outweigh the possibility that users may procure material that is not consistent with the educational goals of the school system.

Internet access is coordinated through a complex association of government agencies, regional networks, and state networks.  In addition, the smooth operation of the network relies upon the proper conduct of the end users who must adhere to strict guidelines.  These guidelines are provided here so that the user is aware of the responsibilities that come with the privilege of having access to the Internet.  In general, efficient, ethical, and legal utilization of the network resources is required.

Internet - Terms and Conditions

1. Acceptable Use - Use of the Internet must be in support of education and research and consistent with the educational objectives of the DeKalb County School System.  Use of any other organization's network or computing resources must comply with the rules appropriate for that network.  In addition to adherence to the policies and procedures of various networks and any set forth by a service provider or host system, users must abide by all rules and procedures specified and deemed necessary at the site from which access to the Internet is made.  These procedures may include, but are not limited to, a logbook, user time restrictions, and limitations on use of finite resources.  Transmission of any material in violation of any United States or state regulation is prohibited.  This includes, but is not limited to, copyrighted material, threatening or obscene material, or material protected by trade secret.  Use for commercial activities by for-profit institutions is generally not acceptable.  Use for product advertisement or political lobbying is also prohibited.  Illegal activities are strictly prohibited.

2. Privileges - The use of the Internet is a privilege, not a right, and inappropriate use will result in cancellation of those privileges.  Any student user not complying with the DeKalb County School System Internet Acceptable Use Agreement shall lose Internet privileges for a period of not less than one week.  Student infractions may result in appropriate disciplinary action in addition to suspension or termination of access privileges.  Unauthorized use of the network, intentional deletion or damage to files and data belonging to other users, or copyright violations may be termed theft as defined under the Student Rights & Responsibilities: Code of Student Conduct for the DeKalb County School System.

Before using the Internet, each student will participate in an orientation conducted by a faculty member.  The orientation will be on the DeKalb County School System Acceptable Use Agreement, the proper use of the network, and network etiquette.  Based upon the acceptable use guidelines in this document, the DeKalb County School System administrator for the Internet node and the local school system administrator will deem what is inappropriate use and their decision is final.  Also, the system administrators may deny access at any time.  The administration, faculty, and staff members of DeKalb County School System may request that a system administrator deny, revoke, or suspend specific user privileges.

3. Network Etiquette - Users are expected to abide by the generally accepted rules of network etiquette.

4. Disclaimer - DeKalb County School System makes no warranties of any kind, whether expressed or implied, for the service it is providing.  The school system will not be responsible for any damages suffered by any user.  This includes loss of data resulting from delays, nondeliveries, misdeliveries, or service interruptions caused by its own negligence or user errors or omissions.  Use of any information obtained via the Internet is at the risk of the user.  DeKalb County School System specifically denies any responsibility for the accuracy or quality of information obtained through its services.

5. Security - Security on any computer system is a high priority, especially when the system involves many users.  A user identifying a security problem must notify the supervising classroom teacher or the local school system administrator.  The security problem is not to be demonstrated to any other user.  Users must never divulge or allow others to use their passwords.  Use of another individual's account is prohibited without express written permission of the account holder.  Account holders are ultimately responsible for all activities under their account.  Attempting to logon as a system administrator is prohibited.  Any user identified as being a security risk or as having a history of problems with other computer systems may be denied access to the Internet.

6. Vandalism - Vandalism will result in cancellation of privileges.  Vandalism is defined as any malicious attempt to harm, modify, or destroy data, equipment, or software.

The signature(s) on the Student Rights and Responsibilities Manual is (are) legally binding and indicate(s) that the party (parties) who signed has (have) read the terms and conditions carefully and understand(s) their significance.

ISSUED: 09/11/2000
    
DEKALB COUNTY BOARD OF EDUCATION

INTRANET STANDARDS USE CONDITONS
DEKALB COUNTY SCHOOL SYSTEM


Use of school and district office networks, DeKalb County School System Wide Area Network (WAN) and its connections internally shall be for the exchange of information in order to promote and support educational excellence in the school system.

The most important prerequisite for someone to receive an Intranet account is that he or she take full responsibility for his or her own actions.  

The sole purpose of the Intranet wide area network is for the instructional and administrative support of educational purposes.  It is essential that everyone who uses the Intranet understand that purpose.   Failure to abide by these regulations shall result in suspension of the Intranet account, pending administrative review.

The DeKalb County School System takes no responsibility for information or materials that are transferred through the Intranet wide area network.

The DeKalb County School System makes no guarantees, implied or otherwise, regarding the reliability of data connection.  Neither shall the DeKalb County School System be liable for any loss or corruption of data as a result of using the Intranet connection.

The DeKalb County School System reserves the right to examine all data stored on workstations, servers, and storage devices within the WAN, LAN or school-wide networks, i.e. Intranet, to ensure that all users are in compliance with copyright, security and DeKalb County School System policies and procedures.

No user shall use the Intranet to perform any act that may be construed as illegal or unethical, including authorized and unauthorized access to other systems within the Intranet network.

It is a privilege to receive an Intranet account, to use the instructional networks and the Intranet network for educational purposes.

The DeKalb County School System administration reserves the right to update or change this policy at any time without notice.

The DeKalb County School System prohibits the illegal distribution, duplication or use of copyrighted software.  Board Policy addresses the full extent of software copyright procedures.

The DeKalb County School System prohibits tampering with networks, instructional, administration, Internet and Intranet.  Board Policies  address the tampering with and destruction of school property.

The DeKalb County School System requires full compliance by all system users to the Internet Acceptable Use Policy.  Board Policy IFBG.

The DeKalb County School System requires full compliance by all system users to the Georgia Computer Systems Protection Act No. 627, Senate Bill No. 198 (1981).

All users should be mindful when using the DeKalb County School System Intranet, that any actions taken by them may reflect upon the school system as a whole.  All users must behave in an ethical and legal manner.

Terms and Responsibilities


Administrative Responsibilities
* Provide Intranet access to schools, district offices, and centers via the Wide Area Network as outlined in the Information Systems Technology Plan.
* Provide and update as necessary, the appropriate rules for Intranet use.
* Train all employees in the use of the Intranet and provide resources to help staff members train employees for appropriate Intranet use.
* Investigate cost effective ways to limit information sources that are inappropriate for educational use.
* Ensure that any information posted to the Intranet is consistent with the Freedom of Information Act.
* The administration reserves the right to monitor all activity on the DeKalb County School System Wide Area Network.

School Responsibilities
* Ensure that all faculty, staff and students are aware of the rights and responsibilities of Intranet use.
* Provide Intranet use to all faculty, staff and students as outlined by the DeKalb School System and the Information Systems Strategic Technology Plan.
* Ensure that network security is a high priority.   Security violations must be reported to a network system administrator.  Ensure that any user identified as a security risk or having a history of problems with other systems will be monitored or denied access.
* Ensure that any attempt to harm, modify, destroy data, equipment, or software will result in cancellation of Intranet privileges.
* Deal with the abuse of Intranet privileges in a manner consistent with the DeKalb County School System Code of Behavior.
* Ensure that User ID?s and Passwords are not compromised.  No sharing of any user?s ID and Password is permitted.
    

Employee Responsibilities
* Employees will observe the standard of courtesy and behavior consistent with the practices and policies of the DeKalb County Board of Education when sending or publishing messages or transmitting data or other information on the Intranet.
* Employees will not share their user ID?s, passwords, user accounts with others and must make all efforts to safeguard any information from unauthorized users.
* Employees may not attempt to access information for which they are not authorized.
* Employees will not use the system for any purpose if in violation of the law.
* Employees will use the system for instructional or administrative purposes only as it applies to their job responsibilities.
* Employees are required to update user registration information periodically.


Student Responsibilities
* Students will observe the standard of courtesy and behavior consistent with the practices and policies of the DeKalb County Board of Education when sending or publishing messages or transmitting data or other information on the Intranet.
* Students may not share their user ID?s, passwords, user accounts with others and must make all efforts to safeguard any information from unauthorized users.
* Students may not attempt to access information for which they are not authorized.
* Students will not use the system for any purpose if in violation of the law.
* Students will use the system for instructional purposes only as it relates to classroom and co-curricular assignments and activities.

Network Guidelines
* Users will not send or receive offensive messages or pictures from any source.  For example, users will not post, publish, or display any defamatory, inaccurate, abusive, obscene, profane, sexually oriented, threatening, racially offensive, sexist or illegal material.
* Users will not transmit or download information or software in violation of copyright laws.
* Only resources for which the author has given expressed consent for on-line distribution can be used.
* Posting messages and attributing them to another user is prohibited.
* The downloading of non-instructional materials over the Internet is inappropriate and will degrade the performance of the wide area network.

E-Mail Guidelines
* Identify yourself and your purpose.
* Keep messages short, coherent, and to the point.
* Practice tone control.
* Be careful with humor.
* Typing messages in ALL CAPITALS is considered SHOUTING.
* Use correct grammar and accurate spelling.
* Email sent to ?All Groupwise Users? must flow through an approval process with the Groupwise Postmaster.
* Users should not send email to other internal users that they would not normally call directly


Software Copyright Procedures

It is the intent of DeKalb County School System to adhere to the provisions of copyright laws in the area of microcomputer software.  It is also the intent of the district to comply with the license agreements and/or policy statements contained in the software packages used in the district.  In circumstances where the interpretation of the copyright law is ambiguous, the district shall look to the applicable license agreement to determine appropriate use of the software.
         



Software Procedures

?     The School System Software Coordinator must contact software publishers to obtain written permission and procedures for making back-up and multiple copies, other than a single archival back-up.

?    The School System Software Coordinator must contact software publishers to obtain written permission and procedures for changing the format from one medium to another.

?    The School System Software Coordinator must obtain written permission from the software publisher to download or network programs to other microcomputers.  No software will be loaded onto a network without a legal networkable copy of the software.

?    The schools may not use a stand-alone single copy of a software product to multiple boot computer systems without explicit permission from the publisher.  As a general rule, even though one can physically do so, multiple booting machines with one legal copy of a software product is ILLEGAL.

?     School computers may not be used to duplicate illegally copyrighted software.

?    The use of illegally duplicated software, however obtained, is prohibited in all Board of Education facilities.

?    The school must obtain the written permission of the School System Software Coordinator to use the original software and its back-up simultaneously.

?  Duplication of copyrighted software materials is prohibited, except for a single archival copy not to be used simultaneously with the original.  ONLY the legal copy may be used for educational purposes.  The Archival disk MUST be stored, to be used again ONLY to recopy the program if the Legal copy becomes defective, except when permission is given to do otherwise by the publisher.

?    The principal of each school is responsible for establishing practices which will enforce this policy on the local school level.

?    A copyright policy should be posted in any room where a computer is located.

Network Security Procedures


Student Violations property, false information and refusal to carry out instructions:  In order to maintain the integrity of the files and the security of data housed on the LAN server(s) in a school site, the following procedures must be adhered to:

1. Only those persons designated as SYSOP and Admin by the Network Manager will be given permission to perform network system operator and/or network administrator duties.

2. Anyone using the LAN or school wide network must receive network security orientation prior to network use.

3. The Network Manager(s) will instruct all school personnel on the proper use of the network and its hardware components.

4. LAN Servers must be activated in dedicated mode only, except for a tape backup.

5. The Network Manager will perform a complete tape backup of each LAN routinely.

6. The Network Manager will check the LAN(s) periodically for any viruses prior to a tape backup.  If any viruses are detected, the Network Manager will contact the Department of Educational Computing.

7. The Network Manager will scan any computer system located in the school for viruses.

8. Teachers may enter the network via their teacher user ID or a student User ID. Teachers will endanger the integrity of their data and other's data if they share their ID or password.

9. Computer workstations connected to a school LAN or school wide network may not be relocated at anytime, or checked out for teacher use during the school year.

10. LAN components are not to be removed without the knowledge and consent of the Network Manager.

11. Teachers and administrators using school and home computers with common data diskettes should routinely check their diskettes for viruses.

12. Teachers and administrators are not allowed to alter programs on the network file server or any fixed disk systems in the school.

13. Teachers' and administrators'  passwords and other access codes shall not be given to students, other teachers or other administrators.

14. Teachers and administrators are violating network security if they enter the system under a User ID other than their own. Students may not have access to a Teacher or Administrative workstation under a Teacher or Administrative ID.

15. Students may not have access to a Teacher or Administrative workstation under a Teacher or Administrative ID.

16. Students are violating network security if they enter the system under a user ID other than their own, and will be subject to disciplinary action.

17. Students disconnecting network components are guilty of harming network integrity and/or security, and will be subject to disciplinary action.

18. Students are violating network security if they alter programs or data on any network file server or any system?s hard disk, and will be subject to disciplinary action.

19. Students are violating network security and software copyright laws if they use illegal copies of software on any school computer, and will be subject to disciplinary action.

20. Students are violating network security if they use game diskettes on LAN workstations, and will be subject to disciplinary action.

21. Students purposely infecting any computer workstation or LAN with a virus will be subject to disciplinary action.

22. Software, including Public Domain and Shareware, may not be installed on a LAN workstation without approval through the Hardware/Software Guidelines.

23. No one is allowed to use illegal copies of software on any computer workstation in the LAN or school wide network.

24. Student data diskettes will be scanned periodically for viruses.  Data diskettes from outside the school site will be scanned for viruses prior to using the network.

ISSUED: 09/11/2000

DEKALB COUNTY BOARD OF EDUCATION
INTRANET ACCEPTABLE USE

* The Intranet is available for students, teachers, support staff and administrators.

* The Intranet Acceptable Use Agreement states the privileges and responsibilities associated with using the Intranet and provides guidelines for its use.

* DeKalb County School System personnel shall provide orientation and training on the acceptable use agreement, the proper use of the Intranet network components, acceptable network etiquette, and user expectations and responsibilities.

* All teachers and administrators desiring an account must read and sign the Intranet Acceptable Use Agreement.

* All students must read the Intranet Acceptable Use Agreement as designated in the Student Rights and Responsibilities Manual and shall indicate acceptance of the agreement by their signature for the Student Rights and Responsibilities Manual.
ISSUED:    09/11/2000

DEKALB COUNTY BOARD OF EDUCATION
INTERNET ACCEPTABLE USE

* The Internet is available to students, teachers, administrators, and other support personnel.

* The Internet Acceptable Use Agreement states the privileges and responsibilities associated with using the Internet and provides guidelines for its use. (See Exhibit IFBG-E)

* Faculty members shall provide orientation on the acceptable use agreement, the proper use of the network, and network etiquette.

* All students must read the Internet Acceptable Use Agreement as designated in the Student Rights and Responsibilities Manual and shall indicate acceptance of the agreement by their signature for the Student Rights and Responsibilities Manual.

ISSUED: 09/11/2000

DEKALB COUNTY BOARD OF EDUCATION

I. WEB SITE PUBLISHING GUIDELINES

1.0. PURPOSE
The availability of Internet access provides everyone, including DeKalb County School District students and employees, an opportunity to have a presence on the World Wide Web. DeKalb County School District?s Web site provides information to the world about the curriculum and activities in its individual schools as well as other general information. This portion of the guideline states the privileges, responsibilities, and other guidelines for proper Web site and Web page publishing on DeKalb County School District's Web server, in addition to Web page design and publishing taught in the classroom.

2.0. DEKALB COUNTY SCHOOL DISTRICT WEB SITE STRUCTURE
2.1. Hierarchy
2.1.1.    DeKalb County School District will establish and administratively maintain one or more Web sites hosted on one or more Web servers. Material appropriate for placement on its Web sites include:
(i) DeKalb County School District information;
(ii) DeKalb County Board of Education information;
(iii) Individual school information;
(iv) Teacher or classroom information;
(v) Student projects; and
(vi) Extracurricular organization information.

2.1.2.    The Superintendent or his/her designee will designate a District Web Publisher, responsible for maintaining the official DeKalb County School District Web site and monitoring all DeKalb County School District Web site activity for compliance with all DeKalb County Board of Education policies and implementing regulations, as well as local, state, and federal laws. The District Web Publisher has developed Web Page Publishing and Compliance Guidelines, furnished herein, for official DeKalb County School District and individual school Web materials and developed procedures for the placement and removal of such material. All material placed on the District?s Web site will be consistent with these Web Page Publishing and Compliance Guidelines and approved through the compliance process established by the District Web Publisher.

2.2. Individual School, Teacher, Student, and Extracurricular Organization Web Pages

2.2.1. Individual schools may create Web pages under DeKalb County School District's Web site.

2.2.2. The Principal at the individual school or his/her designee will designate a School Web Publisher, responsible for managing the individual school Web pages and monitoring school, teacher, student, and extracurricular organization Web pages. All official material originating from the individual school and placed on the school Web pages will be consistent with the Web Page Publishing and Compliance Guidelines, furnished herein, and approved through the compliance process established by the District Web Publisher.

2.2.3. Teachers may create Web pages under the individual school Web pages. The teacher Web pages will be used in conjunction with class activities or to provide a resource for other teachers. Each teacher will be responsible for maintaining his/her Web pages. All material originating from the teacher and placed on the teacher Web pages will be consistent with the Web Page Publishing and Compliance Guidelines, furnished herein, and approved through the compliance process established by the District Web Publisher.

2.2.4. Students may create Web pages under the individual school Web pages as part of a classroom activity. Material presented on the student Web pages must meet the educational objectives of the class activity and be consistent with these Web Page Publishing and Compliance Guidelines.

2.2.5. Student Web pages will be removed from the individual school Web pages at the end of each term unless special arrangements are made with appropriate authorized personnel. A notice will not be provided to students prior to such removal.

2.2.6. With the approval of the individual school Principal, extracurricular organizations may create and maintain Web pages under the school Web pages. Extracurricular organizations include, but are not limited to, school sports teams, school bands and orchestra, and other clubs and student organizations as defined in the DeKalb County Board of Education Policies. Material presented on the organization Web pages must relate to organization activities and must be in compliance with the above-mentioned policies, as well as other DeKalb County Board of Education policies and implementing regulations.

2.2.7.    DeKalb County School District reserves the right to remove material from teacher, student or extracurricular organization Web pages, including removal of the Web pages in their entirety, which fails to meet established educational objectives or that violates any DeKalb County Board of Education policy or implementing regulation.

3.0. WEB PAGE PUBLISHING AND COMPLIANCE GUIDELINES
The following Sections, 3.1 ? 3.4, set forth Web page publishing and compliance guidelines applicable to all Web publishers and Web page developers:

3.1. Content, Quality and Subject Matter

3.1.1. The DeKalb County School District Web site does not create, nor is it intended to create, a public or limited public forum. Nothing in this regulation or published on DeKalb County School District's Web site shall be interpreted or implemented so as to open the facilities of DeKalb County School District for indiscriminate use by the general public.

3.1.2. The provisions of this Technology Use policy and implementing regulation, as well as all other applicable DeKalb County Board of Education policies and implementing regulations, will govern material placed on the DeKalb County School District Web site and Web pages hosted on the District?s Web server.

3.1.3. Only the District Web Publisher, School Web Publishers, and their designees will have password-protected access to DeKalb County School District's Web server to place and remove Web pages. Moreover, the District Web Publisher, School Web Publishers, and their designees will be responsible for ensuring that each and every Web page complies with these Web Page Publishing and Compliance Guidelines prior to placing the pages on DeKalb County School District's Web server. DeKalb County School District reserves the right to edit, delete, or modify Web page material as it sees fit to comply with this regulation.

3.1.4. All material on DeKalb County School District's Web site or individual school Web pages will serve an educational purpose only.

3.1.5. All material displayed on a Web page is expected to meet academic standards of proper spelling, grammar, and accuracy of information. Web pages may not contain inappropriate material or link directly to inappropriate material.

3.1.6. In questions of quality, propriety of Web page material, appearance, or content, the judgment of the District Web Publisher, with input from the School Web Publisher, will prevail.

3.2. Ownership

3.2.1. Except as indicated to the contrary, all Web pages hosted on DeKalb County School District's Web server and the material displayed or performed thereon, are the property of and owned by DeKalb County School District. In the event someone other than a DeKalb County School District employee develops or maintains an individual school?s Web pages (including teacher, student and extracurricular organization Web pages), this person will be required to sign a form to relinquish any ownership rights in and to the Web pages prior to first posting these Web pages. A sample form that accomplishes this purpose may be found in Exhibit D: Work Made for Hire Agreement.

3.2.2. Students may retain the copyright on the material they create that is subsequently displayed or performed on DeKalb County School District's Web site or individual school Web pages. Prior to placing the student's material on the Internet, the student must sign a permission slip in the form found in Exhibit B: Permission to Display Student Work. For students under the age of 18, the student?s parent or guardian must also sign the permission slip.

3.2.3. Web pages hosted from DeKalb County School District?s Web server shall not contain copyrighted or trademarked material belonging to others unless prior written permission to use, publicly display, publicly perform, or digitally transmit the material has been obtained from the owner. This permission may be in the form found in Exhibit C: Permission to Use a Third Party Work. Web page developers, School Web Publishers, and the District Web Publisher will not assume that the publication of copyrighted material on Internet qualifies as a ?fair use? exemption under federal copyright law.

3.3. Student Information
3.3.1. Web pages hosted from DeKalb County School District?s Web server will not contain the full name, address, or phone number of any student, names of other family members or friends. In addition, Web pages may not include any information that indicates the physical location of a student at a given time, other than attendance at a particular school or participation in school activities and will be in compliance with FERPA.

3.3.2. Notwithstanding any provision to the contrary, Web pages hosted from DeKalb County School District?s Web server may contain a reference to a student. This includes references to students in photographs or in honor rolls. All student references will be in the form of a first name and last initial.

3.3.3. Web pages hosted from DeKalb County School District?s Web server shall not display photographs, videos, or audio clips of any identifiable student without a prior signed permission slip in the form found in Exhibit A: Permission to Display Student Photograph. The student must sign this permission slip. For students under the age of 18, the student?s parent or guardian must also sign the permission slip.

3.3.4. Web pages hosted from DeKalb County School District's Web server shall not violate a celebrity's right of publicity by containing the name, likeness, or image of the celebrity without first obtaining permission. This may be accomplished by completing the form found in Exhibit C: Right to Use a Third Party Work and sending a copy to the celebrity to sign.

3.4. Additional Guidelines
3.4.1.    DeKalb County School District's Web site, including all individual school, teacher, student and extracurricular organization Web pages, will be hosted on the DeKalb County School District?s Web server.
3.4.2. No "cookies," "Web bugs," or other methods of IP-address gathering will be used to track and save information on any visitor to DeKalb County School District's Web site or any Web page that comprises the Web site.

3.4.3. The DeKalb County School District Web site will not be used as a mirroring Web site.

3.4.4. The DeKalb County School District Web site will not contain public message boards or chat-room areas.

3.4.5. No confidential, secret, proprietary, personal, and non-educational information will be permitted on DeKalb County School District's Web site, not excluding the authorized use of password-protected content areas.

3.4.6. All Web pages will carry:
(i) a stamp indicating the date the page was last updated;
(ii) the e-mail address of the District or School Web Publisher responsible for the page;
(iii) a link to DeKalb County School District's legal information disclaimer as it appears in Exhibit E: Legal Information, the terms and conditions of which are hereby incorporated into this regulation; and
(iv) a current copyright notice such as Copyright 2000, DeKalb County School District. All Rights Reserved." In addition, all Web pages shall be given titles that clearly identify them.

3.4.7. The home page for the individual school Web pages shall contain a link that returns a visitor to DeKalb County School District's home page. The home page for the individual school Web pages will include the e-mail and postal address for the school in addition to the telephone number for the school's main office.

3.4.8. Teacher, student, or extracurricular organization Web pages shall contain a link that returns a visitor to the individual school's home page. These Web pages will not contain extensive scrolling unless the page is a document.

3.4.9. Web pages will not contain extensive tiled backgrounds or large graphics because these pages are time-consuming for visitors to download and view. Also, Web pages with extensive tiling and graphics slow down DeKalb County School District?s file servers and waste technology resources. As a general rule, a Web page should not take longer than one minute to download over a 14.4K-modem connection. Unless a special situation exists, graphics files shall be no larger than 60K in size.

3.4.10. Web pages hosted on DeKalb County School District's Web servers will not include links to commercial businesses or advertisements, nor will they solicit business, advertise or engage in any other selling activities in support of non-school related fund-raising or private business enterprises. Notwithstanding the above, an individual school Web page may contain the name, logo, or icon associated with a commercial business that qualifies as a "Partner in Education."
3.4.11. Web pages may not contain links to other Web pages not yet complete. If additional pages are anticipated but not yet created, the text that will provide such a link should be included. This may be converted into an actual link upon the additional page?s completion.

3.4.12. Web pages hosted on DeKalb County School District's Web servers will not contain deep-links or frames.

3.4.13. Web pages may contain links to other external sites, provided these external sites meet the definition of educational purposes. Any links to external sites that fail to meet that definition will be removed.

3.4.14. Web pages hosted on DeKalb County School District's Web servers will not link to an external site by creating a hyperlink that uses the trademark, service mark or logo of the owner of the external site without first obtaining the owner's written consent.

3.4.15. A trademark or service mark that belongs to someone else shall not be used as a meta-tag in the code that creates a Web page unless the meta-tag accurately describes the material on the Web page in question.

3.4.16. When submitting Web pages to the District Web Publisher, School Web Publisher, or designee for placement on DeKalb County School District's Web servers, the Web page developer shall also submit, when necessary, properly signed permission forms, including but not limited to:
(i) Exhibit A: Permission to Display Student Photograph;
(ii) Exhibit B: Permission to Display Student Work;
(iii) Exhibit C: Permission to Use a Third Party Work; and
(iv) Exhibit D: Work Made for Hire Agreement.

3.4.17. Any deliberate tampering with or intentional misuse of DeKalb County School District's Web site, including the technology used in the creation and maintenance of the Web site, will be considered violations of this Technology Use policy and implementing regulation.  Violations are subject to discipline under the Code of Student Conduct and/or Professional Standards Code.

3.4.18. Electronic transmissions, uploading and downloading materials are all forms of copying. As specified in this Technology Use policy as well as Copyright and other Intellectual Property Laws, no unlawful copies of copyrighted materials may be knowingly reproduced, transmitted, or stored on or using DeKalb County School District?s web servers.


EXHIBIT A


Exhibit A: Permission to Display Student Photograph

Student Photograph Release
I hereby grant permission to DeKalb County School System (DCSS) to use, including publicly display or perform my / my student?s photograph, video, or audio clip on the DCSS web site, individual school web pages, or in other official DCSS publications without further notice.  I acknowledge DCSS right to crop, edit, or treat the photograph, video, or audio clip at its discretion.

I also understand that once my student?s photograph, video, or audio clip is published on a web site, it can be downloaded by any computer user, on or off campus.  Personal information, such as a student's full name, parent's names, addresses and telephone number will never be published.  If a student?s name is used with a photograph, video, or audio clip, it will be in the form of a first name and last initial.  For example, student Jane Doe may be listed as ?Jane D.?

Therefore, I agree to indemnify, defend and hold harmless the members of the DeKalb County Board of Education, DCSS, its officers, employees, agents, successors and assignees (the "Indemnified Parties") from and against any and all claims and liabilities resulting from this publishing.

Permission is granted for the use requested above.
_________________________________
Name of Student
_________________________________
Signature of Student
____________
Date
_________________________________
Name of Parent or Guardian
_________________________________
Signature of Parent of Guardian
____________
Date



EXHIBIT B


Exhibit B: Permission to Display Student Work
Student Work Permission Request

Name and address of Student or Parent:
______________________________
______________________________
______________________________

To Whom It May Concern:

I am writing to obtain permission to use, including publicly display or perform your student's material on the DeKalb County School System web site.
Nature of creation: _______________________
Creator(s): __________________________________
(___) A photocopy of the material is enclosed.

I wish to use this material in the following work:
Author(s) or Creator(s): __________________________________
Description of Intended Use: _________________________________

I am requesting nonexclusive rights to use this material as part of ________________________ and in all future editions and revisions thereof, however these may occur, in any language or medium now known or hereafter discovered, including, but not limited to: print, microfilm, and electronic media. I am also requesting the right to crop, edit, or treat the material at my discretion.

Unless you object, the following credit line and copyright notice will accompany the material: ___________________________________

Thank you for your prompt consideration of this request. For your convenience, a release form is provided below and a signed copy of this letter is enclosed for your files.

Very truly yours,



Permission is granted for the use requested above.
_________________________________
Name of Student
_________________________________
Signature of Student
____________
Date
_________________________________
Name of Parent or Guardian
_________________________________
Signature of Parent of Guardian
____________
Date




EXHIBIT C


Exhibit C: Permission to Use a Third Party Work

Copyright Permission Request                        ___________, 20____
Name and address of person or company from whom permission is sought:
______________________________
______________________________
______________________________

To Whom It May Concern:

I am writing to obtain permission to use the following material:
Nature of material:________________________
Date of publication (if known): ____________
Publisher (if known): ______________________
Author(s) or Creator(s):___________________________________
Page numbers or other description of material: ________________________________________
(___) A photocopy of the material is enclosed.

I wish to use this material in the following work:
Author(s) or Creator(s): __________________________________
Description of Intended Use: _________________________________

I am requesting the right to use this material as part of my work and in all future editions and revisions thereof, however this may occur, in any language or medium now known or hereafter discovered, including, but not limited to: print, microfilm, and electronic media.

Unless you specify otherwise, the material will be accompanied on publication by the following credit line and copyright notice: ___________________________________ Other conditions, if any: _____________________________ If you do not control the world rights to the requested material, please specify here any additional source from whom permission must be obtained:
_____________________________

Thank you for your prompt consideration of this request. For your convenience, a release form is provided below and a signed copy of this letter is enclosed for your files.

Very truly yours,



Permission is granted for the use requested above.
_________________________________
Printed Name
________________________________
Signature
_________________________________
Title
_____________
Date




EXHIBIT D


Exhibit D: Work Made for Hire/Donation Agreement

Dear _______________:

Internet web sites have become an important method of delivering information about schools and school districts in general. Your desire to assist the DeKalb County School System (DCSS) in the development and maintenance of these school web sites is greatly appreciated. This letter is to confirm that the DCSS has specially ordered or commissioned you to prepare __________________________________________.

You have agreed to construct and maintain the web pages described above as a donation to DCSS on a voluntary basis. You acknowledge and understand that you will receive no payment for this service, and that you will be responsible for all expenses incurred while constructing and/or maintaining the web pages. You or DCSS may terminate this agreement at any time by giving written notice to the other. You agree that the web page material you provide to DCSS is a "work made for hire," and that DCSS, as the person or entity for whom the material is prepared, shall own all right, title and interest in and to the material, including the entire copyright in the material. You further agree that to the extent the material is not a "work made for hire," your signature on this letter represents your consent and assignment to DCSS of all right, title and interest in and to the material, including ownership of the entire copyright in the material.

You represent and warrant that the material you create or prepare will be original to you, will not infringe upon the rights of any third party, and will not have been previously assigned, licensed or is otherwise encumbered. You understand that DCSS retains full control of the content of its web site, and that the web pages you supply must be in full compliance with the Web Page Publishing and Compliance Guidelines, furnished in DeKalb County Board of Education Policy __________: Technology Use and its implementing regulation. You also understand that the DCSS web site and the web pages that comprise it will be housed exclusively on the DCSS web server.

You understand that this agreement does not make you an employee of DCSS, but that you are an independent contractor. You also understand that this agreement does not make your employees or contract personnel employees of DCSS, and that this agreement does not create a partnership relationship. You acknowledge you do not have authority to enter into contracts on DCSS?s behalf and will not represent yourself as having this authority.

You, for yourself, your heirs, executors, administrators, successors, and assigns, hereby release, and forever discharge DCSS and the DeKalb County Board of Education, its successors and assigns, its agents and employees and all other person, firms, or corporations, who are or might be liable in any way, from and against any liability or responsibility whatever of any kind and nature, arising from and by reason of your construction and maintenance of the above described web site. You further agree to indemnify and hold harmless DCSS and the other above named individuals from any such claims asserted.

If this agreement meets with your approval, please sign below. By signing, you declare that you fully understand the terms of this agreement and have relied entirely upon your own judgment. If signing on behalf of another party or organization, you personally guarantee that you have the authority to sign this agreement. Please sign both copies and return one to me. The other signed copy is for your records.

Once again, thank you for your generous donation of time and energy. We appreciate your efforts of involvement to continually improve the DeKalb County School District for the benefit of its students.

Sincerely,


By: __________________

Title: _______________

I agree with the above understanding.
___________________
Printed Name
___________________
Signature
___________________
Title

Date: _________



EXHIBIT E


Exhibit E: Legal Information
LEGAL INFORMATION

1.0. COPYRIGHT
Unless otherwise indicated, the materials (?Materials?) displayed on the DeKalb County School District web site and individual school web pages are the property of DeKalb County School District and are protected by United States and international copyright laws. This includes, but is not limited to, the compilation, selection, arrangement and presentation of all Materials (including information in the public domain), the overall design of DeKalb County School District web site, and the computer programs that create the web page displays.

Any visitor to the DeKalb County School District web site is hereby granted permission to access and print Materials from this web site for personal, non-commercial purposes only. Any other copying, distribution, modification, transmission or dissemination of the Materials displayed at DeKalb County School District?s web site by means now known or hereafter developed, is strictly prohibited without the express prior written permission of DeKalb County School District.

2.0. TRADEMARKS
Unless otherwise indicated, the DeKalb County School District logo, individual school names, school shield designs, school mascot designs, and school mottos are trademarks or service marks of DeKalb County School District and may not be used or displayed in any manner without the express prior written permission of DeKalb County School District. All other trademarks or service marks that appear on the DeKalb County School District web site are the property of their respective owners.

3.0. LINKS TO EXTERNAL SITES
The DeKalb County School District web site or some of its web pages may provide links to other Internet web sites or resources not hosted on the DeKalb County School District web server (?External Sites?). As a visitor to the DeKalb County School District web site, you agree and acknowledge that DeKalb County School District:
(i) has provided these links to External Sites for your convenience only;
(ii) has no control over these External Sites;
(iii) is not responsible for the availability of these External Sites; and
(iv) does not endorse nor is responsible or liable for any content, advertisements, products, or other materials on or made available from these External Sites.
Further, you acknowledge and agree DeKalb County School District shall not be responsible or liable, either directly or indirectly, for any error, damage or loss caused by or in connection with use of or reliance on any content, goods, or services available on or through these External Sites.

4.0. LIMITATION OF LIABILITY
Visitors and users agree to indemnify, defend, and hold harmless the members of the DeKalb County Board Of Education, DeKalb County School District, its officers, employees, agents, successors and assignees (the "Indemnified Parties") from and against any and all liabilities, claims, demands, actions, damages, costs, and expenses (including reasonable attorneys' fees), regardless of outcome, caused by, arising out of, or otherwise sustained as the result of the use of DeKalb County School District's technology.

5.0. DISCLAIMER
DEKALB COUNTY SCHOOL DISTRICT DISCLAIMS ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION, THE WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. FURTHER, DEKALB COUNTY SCHOOL DISTRICT MAKES NO WARRANTIES THAT THE FUNCTIONS, SERVICES, OR INFORMATION PROVIDED BY, THROUGH, OR RELATED TO DEKALB COUNTY SCHOOL DISTRICT TECHNOLOGY WILL BE ERROR-FREE OR WITHOUT DEFECT. IN NO EVENT SHALL DEKALB COUNTY SCHOOL DISTRICT BE LIABLE FOR INDIRECT, SPECIAL, INCIDENTAL, EXEMPLARY, PUNITIVE OR CONSEQUENTIAL DAMAGES, AS A RESULT OF, BUT NOT LIMITED TO, EQUIPMENT DOWN-TIME, BUSINESS INTERRUPTION, LOSS OF DATA, LOST PROFITS OR REVENUES, LOSS OF INFORMATION, OR ANY OTHER SIMILAR DAMAGES, WHETHER OR NOT FORESEEABLE AND WHETHER OR NOT THE DEKALB COUNTY SCHOOL DISTRICT HAD BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. DEKALB COUNTY SCHOOL DISTRICT EXPLICITY DENIES RESPONSIBILITY FOR FINANCIAL OBLIGATIONS THAT MAY ARISE THROUGH THE UNAUTHORIZED USE OF ITS TECHNOLOGY.

6.0. COPYRIGHT INFRINGEMENT COMPLAINTS
DeKalb County School District respects the intellectual property of others. If you believe that your work has been copied in a way that constitutes copyright infringement, please follow the instructions provided under Contact Information and provide DeKalb County School District's Communications Officer with the written information specified:
(i) an electronic or physical signature of the person authorized to act on behalf of the copyright owner;
(ii) a description of the copyrighted work allegedly infringed upon;
(iii) a description of where the alleged infringing material is located on the DeKalb County School District web site; (iv) your e-mail and postal address, as well as your telephone number;
(v) a statement by you that you have a good-faith belief that the use of the alleged infringing material is unauthorized by the copyright owner, its agent, or the law; and (vi) a statement by you, made under penalty of perjury, that the above information in your notice is accurate and that you are either the copyright owner or authorized to act on the copyright owner's behalf.

7.0. CONTACT INFORMATION
If you wish to contact DeKalb County School District to request permission to use any Materials you may send e-mail or a letter delivered by first class U.S. Mail, postage prepaid to the following addresses:

E-mail:
U.S. mail: DeKalb County School District
2652 Lawrenceville Highway
Decatur, GA 30033
Attn:  District Web Publisher